Three Event Venue Spaces & One Luxury Suite
Prices above do not include Virginia sales or lodging tax.
Holiday pricing also includes Easter weekend, Memorial Day weekend,
Mother's Day, Father's Day, July 4 weekend & Labor Day weekend
A $75 cleaning fee will be added to all 118 bookings.
Do we need to hire a planner?We will provide clients with a list of our preferred planners. If hosting a wedding at The Depot, a planner is required. For all other events, they are not required but recommended. Planners who are not on our preferred list must be approved by The Director of Events in writing.
How do we learn more? Can we take a Tour?Yes! Please fill out the inquiry form below and our Grelen Events team will be in touch to schedule a tour. They are able to answer any questions you might have. Virtual tours are available upon request.
Is the building ADA compliant?Yes! The entire building was brought up to code during its 15-month renovation. To access The Loft and/or 118, there will be an ADA compliant elevator.
When we rent a Depot Space, how long can we stay?The Depot spaces are rented by the hour. The minimum rental is two hours. One hour on each end of the event for setup and break down is included in the rental fee. Upon request, a wedding can have more time to setup if the space is available. Additional setup/break down time must be approved in writing by the Director of Events. Events must be over by 11pm Thursday - Saturday and 10pm Sunday - Wednesday.
Are Tables & Chairs Included in the Venue Fee?Yes! Tables and Chairs are provided by The Depot. In The Gallery, Clients have access to either round or farm tables for up to 75 seated guests*. Black Chiavari chairs are provided, as well. In the Lounge, the bar, two large corner booths and the two standing 8' cocktail tables are permanent. This space is for cocktail type parties not seated dinners. No chairs or tables are to be moved for this space. In the Loft, Clients have access to round tables (only) and black Chiavari chairs. The lounge area and bar are permanent. *The capacity of The Gallery is 67 so if the number of guests exceeds this number, both the Lounge and The Gallery must be rented together to increase capacity.
Do we need to hire a caterer?Yes - if you are serving food! We require all Boxwood Villa clients to use an approved full service caterer from out preferred list. Please inquire with the Events Team to see the full list. Exceptions to this catering rule must be approved in writing by The Director of Events.
Are bands and DJs allowed at The Depot?Yes, but within reason. All musicians and DJs must be approved and sound must remain below 80 decibels. Please check with our Director of Events on placement of equipment and sound monitoring.
Can we rent more than one room?Yes! The rooms can be rented together or separately. If you have a multi-faceted event, it's nice to move your group from room to room throughout the night. For example, the Gallery and Lounge were designed to go together. One can have a ceremony in the Gallery, move to the Lounge for cocktails and then move back to The Gallery for the reception. The beautiful antique door between the two rooms can close while the caterer is flipping the Gallery space. Another option is a wedding event can start in the gallery for ceremony, move to the lounge for cocktail hour and then move up to the Lounge for live music, dinner and dancing.* *Occupancy must be kept in mind. The capacity for the Loft is 50, the Lounge is 62 and the Gallery is 67. If the Lounge and Gallery are rented together, capacity is closer to 120, but no more than 75-100 is recommended.
Is there a Catering Kitchen and is there an additional fee?There is a beautiful catering kitchen that can be used by caterers who are servicing any of the spaces. It is designed to accommodate two caterers simultaneously - one who is catering for an event on the first floor and one who is catering for an event upstairs. There is a $150 fee for use of the catering kitchen. If items are just being placed in the catering kitchen and it's not actually being used, the Director of Events has the ability to reduce this fee to no less than $50.
- OPTIONAL -
RENTAL PACKAGE INCLUDES:
DUPIONI RAW SILK IVORY OR MOSS GREEN TABLE LINENS
(Combination of round & rectangular)
PANAMA BEIGE, BLACK OR LEOPARD PRINT NAPKINS
GOLD MELAMINE CHARGERS
ROMA DINNER PLATE, SALAD PLATE & DESSERT PLATES
ROMA COFFEE CUP & SAUCERS
CAPRI DINNER FORKS & KNIVES, SALAD FORKS, DESSERT FORKS & TEASPOONS
GOLD RIMMED WATER & WINE WATER GLASSES
18.99/PERSON (No charger)
$15.99/PERSON (No charger + plain water & wine glass instead of gold rim)
Custom Linens available upon request thru Beggar's Banquet